Predictive Risk Impact and Complexity Evaluation Tool (PRICE Tool)

Overview

This Predictive Risk Impact and Complexity Evaluation (PRICE) Tool Worksheet will allow the Environment, Health, and Safety aspects of project planning to be incorporated early in the planning and design phase and will allow the Project Management team to engage with the EHS Operations Support Team Project Lead and Field Representative much earlier and in a much more upstream and informed way.

More importantly, the RIC Score questionnaire will allow PIMD and EHS to define the RIC Score of specific aspects of construction projects. RIC Score can be defined as an aggregate number of defined inputs (risk, impact, and complexity) that represent upstream quantitative data points to assist with strategic decision-making and project planning. This includes, but is not limited to the following:

Determining the required Subcontractor Onsite Health and Safety Representative option (A, B, or C)
Determine the overall RIC Score for each project
Determining the overall RIC score for individual Project Managers and Construction Managers
Determine the Safety Critical Tasks associated with each project
Identify potential hold points associated with projects (phase 2 implementation)
Allow for leveling of workloads among project oversight personnel
Establish data driven criteria for inspections, project oversight, and project scheduling

We define Risk in this manner as the level of potential negative effect on the people involved in the work, the internal people or equipment related to the task or project. The impact is the potential threat to external entities – resources not involved in the work but may be directly affected by it. Complexity is how challenging and complicated organizing and performing the work will be, which involves qualifications, specialty equipment, experience level, multiple groups or organizations involved, etc. The basic rule is that the complexity of the task is directly related to the likelihood of encountering difficulty.

This form must be completed as early in the design and planning phase of a project as possible. This will not only allow EHS to assign an EHS Field Safety Representative but will also allow the project team to begin understanding what sampling may be required, allow for early identification of hazards associated with the work, and ensure the project incorporates all safety related costs into the project budget.

Price Tool Leveling and Scoring Guidelines

The PRICE Tool form must be filled out completely and as accurately as possible before submission. It is understood that some answers may change or may not reflect the means and methods chosen by the contractor at the time of contract award. A good faith attempt to capture the actual tasks and hazards is all that is required.

Price Tool RIC Scoring

High RIC Score – Greater than or equal to 300 RIC Points

Medium RIC Score – Less 300 but greater than or equal to 100 RIC Points

Low RIC Score – Less than 100 RIC Points

Subcontractor Onsite Health and Safety Representative

Determining the required Subcontractor Onsite Health and Safety Representative option based on the EHS Specification 013529:

Option A Subcontractor Onsite Health and Safety Representative is required for any High RIC Score project.

Option B Subcontractor Onsite Health and Safety Representative is required for any Medium RIC Score project.

Option C Subcontractor Onsite Health and Safety Representative is required for any Low RIC Score project.

Any Subcontractor Onsite Health and Safety Representative assignment can be upgraded at the discretion of the project team, but may not be downgraded.

Project RIC Score Leveling

Any active project with a RIC Score over 400 must have a dedicated Project Manager and Construction Manager with no other project loads.No Project Manager, Construction Manager, or EHS Field Representative can have more than one active project with a High RIC Score.

No Project Manager, Construction Manager, or EHS Field Representative can have more than four active projects with a Medium RIC Score.

No Project Manager, Construction Manager, or EHS Field Representative can have more than eight active projects with a Low RIC Score.

No Project Manager, Construction Manager, or EHS Field Representative can have a cumulative RIC Score Greater than 800 on active projects.

All above RIC Score leveling must be applied to active construction projects. It can also be used for planning purposes regarding inactive or future projects.

Critical Hazards

Critical Hazards are defined as the top ten RIC Score Hazards on any project. Critical hazards require special attention and may need direct oversight by LBNL Project Management Personnel before beginning tasks associated with those hazards. For projects with less than ten hazards with an assigned RIC Score, the top fifty percent would be considered the Critical Hazards.

Hold Points

RIC Score Hold Points should be considered for the top five RIC Score Hazards on projects. For projects with less than ten hazards with an assigned RIC Score, the top fifty percent should be considered for hold points. These Hold Points would be in addition to Hold Points as described in ES&H Manual Document PUB-3000 Chapter 10. (phase 2 implementation)

Data Driven Inspection Criteria

Targeted SBN inspections should be considered for all critical hazards and should be scheduled during the execution of work associated with those hazards. The inspections should at a minimum include the Construction Manager, the Subcontractor Onsite Health and Safety Representative, and LBNL EHS Field Representative, but may also include the Project Manager and LBNL EHS Project Lead, as well as, any other affected EHS contacts (Radiation Protection Group Representative, Waste Group Representative, and/or Environmental Services Group Representative).

Summary

These PRICE Tool Guidelines are intended to establish baseline criteria for using the RIC Score data to guide the oversight and assessment of workplace hazards. It is not intended to establish minimum controls for the definable work scope of a project. These guidelines should be reevaluated at a minimum on an annual basis or as deemed necessary by the project teams.